Application documents:

Mobility documents for the academic year 2024/2025  

Please, send all these documents via email to International Exchange Office to be corrected before you send them to the receiving institution. 

• Learning Agreement for Traineeship, LAT – including the programme of your traineeship 

• Insurance coverage and European Health Insurance Card (EHIC)– your insurance coverage should be valid for the whole mobility period including travel days. 

 NOTE!

Your insurance coverage should include at minimum:  

• Health insurance (the participant undertakes to obtain health insurance coverage valid in the country of traineeship; in another EU country (to obtain European Health Insurance Card), in non-EU countries to purchase a private insurance corresponding in scope to European Health Insurance).  

• Accident insurance (covering at least damages caused to the student at the place of traineeship/studies) 

• Liability insurance (covering damages caused by the participant at the place of traineeship/studies)  

The coverage of the European Health Insurance Card or private insurance may not be sufficient, especially in case of specific medical intervention or transport to the country, therefore complementary private insurance is recommended. In addition to the above, insurance against loss or theft of documents, travel tickets or luggage is recommended.  

A mobility participant is responsible for purchasing his/her own insurance policy and submitting it at International Exchange Office not later than one week before the start of mobility period or sending by electronic message (a good-quality scanned copy). The copy of the insurance coverage purchased by the participant is an integral part of this Agreement. 

• OLS test result 

• Green travel application – submitted ONLY when travel is planned using low-emission means of transport such as a bus, a train or carpooling) 

• Letter of intent – if the traineeship is planned in the institution other than University  

MOBILITY DOCUMENTS –  TO BE DOWNLOADED:  

Extension of your mobility period is possible upon the consent of both universities.  

NOTE! 

• Your mobility period cannot last longer than 12 MONTHS 

• an additional scholarship for this period is not guaranteed and it depends on the financial funds still available in the project
• You can apply for this opportunity but NOT LATER than one month before the ending date of your mobility (as previously agreed in your FINANCIAL AGREEMENT). 

HOW TO APPLY? 

1. Contact the person responsible for your mobility at the receiving institution, your Faculty Coordinator and International Exchange Office at University of Life Sciences in Lublin for their acceptance 
2. Make sure that all the extension documents are signed by all parties at least one month before the previously agreed dates of your mobility
3. Extension of your study period without the permission of all parties will not be accepted. 

THE DOCUMENTS REQUIRED IN CASE OF THE EXTENSION OF STUDY PERIOD: 

1. Write an application addressed to the University Coordinator requesting an extension of your stay abroad. Include the justification for the extension and provide the exact dates of the extended stay, starting from the day after your original agreement with the University expires. Based on the dates provided, any additional funding will be calculated accordingly.

   Before submitting the application to the Office, obtain the opinion and approval of your Faculty Coordinator (applies to students).

2. Attach the approval from the receiving Institution for the Extension of Stay– APPLICATION FOR EXTENSION OF MOBILITY PERIOD

   NOTE! Applications and Approvals that do not specify the exact dates of the extended stay will not be considered.

3. Update the Learning Agreement for Traineeship (LAT) in the “During Mobility” section with the revised dates of stay and the modified program (if applicable).

First, email the Word files of the above-mentioned documents to International Exchange Office. This will facilitate finalizing the format of your Learning Agreement for Traineeship (LAT).

After preliminary approval, submit all documents, signed by you and approved by the receiving institution, to International Exchange Office no later than one month before the originally scheduled end date of your traineeship (high-quality colour scans are acceptable).

Maintain regular contact with International Exchange Office staff throughout the process.

NOTE!
Any unauthorized extension of your stay without obtaining approval from the Faculty Coordinator and the Institutional Coordinator, and without notifying International Exchange Office, will not be accepted under any circumstances.

Once your documents are approved by the Faculty Coordinator and the Institutional Coordinator, you will receive copies of your application, the approval, and the updated Learning Agreement for Traineeship.

We will also send you the necessary Certificate of Erasmus+ Student Status for the extended period of your stay and prepare and sign the corresponding annex to your agreement.

It is your responsibility to obtain the required AFTER MOBILITY DOCUMENTS from the receiving institution to submit them in International Exchange Office not later than 2 weeks after the end of your mobility: 

• TRAINEESHIP CERTIFICATE  

• CONFIRMATION OF STAY AND TRANSCRIPT OF WORK (if the confirmed period of time is different from the one indicated in your Financial Agreement, the financial conditions of your mobility may change accordingly, the Transcript of work should include grades appointed to you by your mentor)   

The traineeship period should align with the dates specified in the financial agreement.

Please remember that any discrepancies in the duration of your stay may affect the financial conditions of your mobility.

• EU-SURVEY – to be submitted online after your mobility  

• POWER POINT PRESENTATION with high quality photos (if possible) 

• A STUDENT STORY IN A WORD FILE– to be published on ULSL Erasmus website and ULSL journal “Aktualności”.  

• GREEN TRAVEL – AFTER MOBILITY –ONLY if applicable 

TRAINEESHIP OFFERS 

https://erasmusintern.org/ 

http://amt-spain.com/ 

Erasmus Student Network Polska (esn.pl) 

STUDENT’S STORIES to get get inspired

For veterinary, animal behaviour or related fields of studies students:  

•  Cyprus Wildlife Research Institute - more info in the  PRESENTATION and HERE. 

• Traineeships in Greece –  Let’s be S.M.A.R.T. 

DIGITAL SKILLS TRAINEESHIPS: 

Students and recent graduates (regardless of your field of study) have the opportunity to undergo digital skills traineeships. 

The programme of digital skills traineeship must involve one or more of the following activities: digital marketing (e.g. social media management, web analytics); computer graphics, mechanical or architectural design; creating applications, software, scripts or websites; installation, maintenance and management of IT systems and networks; cybersecurity; data analysis, visualization; robot programming and AI applications.  

This category does not include traditional customer support, customer orders management, entering data or regular office tasks.