EXTENSION OF YOUR MOBILITY PERIOD 

Extension of your mobility period is possible upon the consent of both universities.  

NOTE! 

• Your mobility period cannot last longer than one academic year  

• an additional scholarship for this period is not guaranteed and it depends on the financial allocation 
• You can apply for this opportunity but NOT LATER than one month before the ending date of your mobility (as previously agreed in your OLA). 

HOW TO APPLY? 

1. Contact your Faculty Coordinator and Erasmus office at university of Life Sciences in Lublin for their acceptance 
2. Make sure that all the extension documents are signed by all parties at least one month before the previously agreed dates of your mobility 

Extension of your study period without the permission of all parties will not be accepted. 

THE DOCUMENTS REQUIRED IN CASE OF THE EXTENSION OF STUDY PERIOD: 

1. AGREEMENT CARD – including the next semester courses that should be consulted with your Faculty Coordinator 
2. Extension of study period letter– should be addressed to Erasmus + Institutional Coordinator, it should provide the justification for extension and new exact dates of your mobility period. Possible additional funding will be calculated based on the new dates provided. 
3. APPLICATION FOR EXTENSION OF STUDY PERIOD signed by all parties 

ALL THE DOCUMENTS NEED TO BE SUBMITTED AT INTERNATIONAL  EXCHANGE OFFICE NOT LATER THAN ONE MONTH BEFORE THE PREVIOUYSLY AGREED DATES OF YOUR MOBILITY. 

After the documents are approved by the Faculty Coordinator and the University Coordinator, you will be sent an annex to your grant agreement to be signed.   

Upon arrival but not later than within the first month of your mobility, you are allowed to introduce changes into your Learning Agreement for studies (delete, add or change the courses) provided that they are accepted by: 

• The Faculty Coordinator at ULSL 

• International Exchange Office at ULSL 

• The person responsible at the receiving institution 

THE DOCUMENTS REQUIRED: 

• AGREEMENT CARD CHANGES (filled in and signed by the student) to be submitted to the Faculty Coordinator at ULSL for signature and sent to International Exchanged Office (a scanned copy) 

• OLA CHANGES – to be filled in in the system only if the AGREEMENT CARD – CHANGES  has been approved by the Faculty Coordinator 

BEFORE MOBILITY 

1. Follow the rules and then contact International Exchange Office ( the main Library Building, room 309) if you still have some questions.
2. Choose the receiving institution from PARTNER UNIVERSITY LIST or find another one from the list HERE. In the latter case contact International Exchange Office to check if signing an Inter-institutional Agreement with this institution is possible.
3. Visit the receiving institution website to find the following information:

• The course offer 

• The language of instruction 

• Nomination and application deadlines 

• Application and accommodation procedure 

• Academic calendar 

If you don’t find the required information, contact an Erasmus Coordinator or the receiving institution.  

4. Submit APPLICATION DOCUMENTS – STEP 1 at International Exchange Office 
5. Upon the acceptance of your application for the mobility of studies at ULSL you will be nominated to the receiving institution(s) listed in your Application form. If accepted by the receiving institution, you will be informed by them of the further procedure. It is the time to contact them directly if you have further questions.  In some cases, it is obligatory to log into the receiving institution internal system. Be aware of the deadlines at the receiving institution not to miss your chance to study there.
6. Submit MOBILITY DOCUMENTS – STEP 2 at ULSL International Exchange Office
7. OLS test (Online Language Support test in the language of instruction) – it is recommended but not obligatory to fill in OLS test before your mobility. Upon logging into the EU Academy and submitting the test, the system assesses the level of language proficiency free of charge and, if applicable, qualifies the student for free language courses which can be taken at any time and place during the mobility period. You can also take a course of the language other than your language of instruction.
8. What to do just before signing a grant agreement for your mobility?

• Purchase your insurance coverage (details to be found in MOBILITY DOCUMENTS – STEP 2) 

• Submit an OLS test result at ULSL International Exchange Office (if applicable) 

Upon signing your grant agreement you will receive: 

• a document confirming that you are an ULSL student,  

• a document useful to legalise your stay in a receiving country, 

• a letter to the Embassy to issue a visa (if applicable) 

• the 1st instalment of your scholarship (it will be transferred to your bank account in EUR) .  

7. Students with “fewer opportunities” (students who receive a social scholarship issued by University of Life Sciences in Lublin in the semester preceeding their mobility period and students with disabilities – documents required) will receive an additional individual support allowance in the amount of:

• 250 EUR /month (a long-term mobility)  

• 100 EUR from the 5th to the 14th day of the mobility or 150 EUR from the 15th to 30th day of the mobility (a short-term mobility) 

• ONLY for students with disabilities – it is also possible to apply for additional financing if estimated mobility costs related directly to student’s disability exceed the total scholarship amount granted to the student (including one of the options mentioned above) and it will not be possible to carry out this mobility without additional financing. More details in the section STUDENTS WITH FEWER OPPORTUNITIES. 

DURING YOUR MOBILITY 

1.Upon arrival at the receiving institution you may want to make changes to your Learning Agreement for studies (delete, add or replace some courses). It is only possible within the first month of your mobility and only if approved by the coordinators of both institutions and ULSL Institutional Erasmus Coordinator. To make it happen, fill in: 

• AGREEMENT CARD – CHANGES 

• OLA- DURING MOBILITY -CHANGES TO LEARNING AGREEMENT– only if your Agreement Card has been signed by your Faculty Coordinator  

Please, inform ULSL International Exchange Office of your OLA changes waiting for our approval in the system. Your new Learning Agreement, if acceptable, will be finalised online by all parties. 

2.During your mobility, but not later than one month before the end of your mobility that has been decided in your grant agreement, you can decide to prolong your stay for one more semester, only within the same academic year. Your decision needs to be accepted buy: 

• ULSL Faculty Coordinator 

• Receiving Institution Coordinator 

• ULSL Erasmus+ Institutional Coordinator 

You should submit your application for extension of study period and a separate application to ULSL Erasmus+ Institutional Coordinator. It is not guaranteed that you will be granted an Erasmus+ scholarship for this additional period of studies. 

BEFORE YOU COME BACK TO ULSL: 

Try not to leave before you receive: 

• CONFIRMATION OF STUDY PERIOD –if the study period confirmed in this document is different from the one stated in your grant agreement the scholarship total amount may change accordingly 

• TRANSCRIPT OF RECORDS issued in English – the list of credits received for the period of studies at the receiving university. The document is necessary to get your semester of studies recognised at the sending university by your dean. NOTE!  The courses enumerated in your Transcript of Records should match the ones included in your Learning Agreement (the last version of your OLA).    

AFTER YOU COME BACK TO ULSL: 

Remember two submit the following documents within two weeks after you return to Lublin: 

• TRANSCRIPT OF RECORDS duly signed and stamped by the receiving University 

• CONFIRMATION OF STUDY PERIOD 

• LEARNING AGREEMENT (CHANGES) 

• Fill in and submit EU SURVEY (you will receive a link to this survey at your email address on the last day of your mobility) 

• MOBILITY REPORT (in Word file) 

• PHOTOS from your mobility that can be used for promotional purposes 

• POWER POINT PRESENTATION  

THE SECOND INSTALLMENT OF YOUR SCHOLARSHIP PAYMENT WILL BE TRANSFERED TO YOUR BANK ACCOUNT ON THE CONDITION THAT YOU HAND IN ALL THE REQUIRED DOCUMENTS. 

NOTE! 

If your study period (as documented in your CONFIRMATION OF STUDY PERIOD) is more than 5 days shorter than previously agreed in your grant agreement, the scholarship total amount will be reduced accordingly. 

If you wish to continue your Erasmus journey without leaving ULSL for a while, you are welcome to join our STUDY BUDDY programme to help our incoming Erasmus  students feel like at home. 😊